Young Lions Czechia: From manual registrations to an automated digital ecosystem

The technical solution had grown over time and carried plenty of historical changes. The biggest problem, though, was the large amount of manual work around registrations, applications and user management. The organisers had to handle:

At the same time, the infrastructure needed stabilising and a base for further development.

I spent the first year mainly on technical maintenance and stabilising the whole solution:

A major part was a complete infrastructure migration from Forpsi to Active24, including transferring domains, DNS configurations and email services — with no downtime. The result was a stable environment ready for further development.

After stabilisation I focused on the registration and application processes, which contained many manual steps. A new solution was built on:

For the Roger Hatchuel Student Academy programme I built a dedicated registration system that unified the whole process — from submitting an application through uploading documents and automatic communication to confirmation and data management.

I extended the same approach to submitting materials and other administrative tasks — data collection, input validation and automatic communication. The organisers gained a better overview of the processes and manual-handling errors dropped.

A significant part of the work was connecting the site with the Circle community platform. The goal was to remove the manual steps around member management and create an automated path from registration to joining the community. The solution automated:

As a result, users reach the community almost instantly, without an administrator's involvement.

During key moments — launching registrations and programmes — I also provided technical support for the team, system monitoring, incident resolution and infrastructure management. A long familiarity with the project made it possible to react fast and keep complications to a minimum.

Over two years a solution emerged that connects registrations, applications, the community platform and administrative processes into one working whole. Automating the key workflows significantly reduced the organising team's admin burden and created a technical base ready for further growth.